Digital module
Document Management
Structured evidence and document lifecycle, retrievable by supplier, delivery or date.
Most organisations already hold the documents. The difficulty is that they sit in mailboxes, shared drives and personal folders, in versions nobody can rank. The module gives each one a place in the record it belongs to.
What the module does
- Document capture and upload
- Version control
- Linkage to supplier, site, lot or consignment
- Validity and expiry tracking
- Required-document checklists
- Access control
- Retention
- Retrieval and export
Document lifecycle
- Required
- Requested
- Received
- Checked
- Linked
- Valid
- Expiring
- Renewed or archived
The states matter more than the storage. A document that is present but expired is a different problem from one that was never requested, and the two need different actions.
Where It Fits
Works with: Notifications · Reporting.
The professional capability behind this module is Compliance.
Services are scoped around the organisation's requirements. Digital modules may be offered independently, as part of implementation engagements, or as integrated solutions, depending on client requirements.